Deep Dive at The Space: 49 Small Business Apps


A group gathered at The Space Community Workplace on Friday, March 9 to discuss must-have tools for small businesses. We each shared the one app we cannot live without, which included Google Suite, Trello, Asana, Evernote, and Dropbox.

The goal was to share top digital-based tools that improve our business practices or simply make our lives easier. Below are the apps and services mentioned most frequently – the ones in bold were discussed the most:


  • Quickbooks: invoices, bookkeeping, A/R, accounting

  • Freshbooks: invoices, bookkeeping, A/R, accounting

  • Bench: online bookkeeping service

  • Venmo: payment sharing system

  • Square: credit card processing

  • Gusto: manages payments, payroll, contractor/vendor payments, taxes

Also mentioned: Wave, 17Hats, Dubsado, Proposify

Project/Task Management

  • Asana: task and project management

  • Trello: task and project management

  • Evernote: note taker and information sharer

  • Basecamp: project and team management

  • Full Focus Planner: physical planner that offers big-picture goals and daily breakdown

  • Apple Notes

Also mentioned: G Queues, RocketBook

Social Media

  • Instagram Insights: switch your account to a business insights platform to gather some data

  • Hootsuite: social media scheduler, planner, etc.

  • CoSchedule: marketing calendar; scheduler; integrates with Wordpress

  • RePost: offers quick way to repost images with attribution/credit on social media

  • Edgar: social media scheduler

Also mentioned: Unum, Quik, Buffer, G2 Crowd

Talk and Share

  • Slack: communications platform for full team

  • Google Apps: all of Google’s cloud-based business apps (Drive, Docs, Sheets, etc.)

  • UberConference: free conference line generator

  • Voxer: free voice messaging

  • Go to Meeting: video conferencing system

  • Zoom: Video conferencing system

Also mentioned: Workflow, Zapier, Crew, GroupMe, DialPad


  • MileIQ: mileage tracker

  • Typeform: surveys

  • Adobe Scan: virtual signing; creates a PDF for you

  • Grammarly: spell and grammar checker; online and desktop

  • Anylist: shopping list app that’s helpful both personally and in business

  • No Wait: shows waits at restaurants; can add you to list

  • Canva + PicMonkey: graphics

  • email inbox “roll-up” and automatic unsubscribe

  • Dashlane: password manager

Also mentioned: Digit, Hemingway Editor

About The Space Community Workplace

The Space Community Workplace is a membership-based creative and welcoming work environment for professionals. The Space is located in Olde Montgomery and offers events including workshops, roundtable discussions, happy hours, and more; those can be reserved for their members or open to the public.

Rachel Murphy, owner Rachel Lynn Studio, and Claire Krawsczyn, owner and managing director of Verano, are the co-founders of The Space.

For membership information, go to their website.